Temp to Perm EA

Job Title: Executive Assistant to CEO
Location: Chicago (Hybrid)
Department: Executive Leadership
Employment Type: Full-Time, Exempt

Position Overview:
We are looking for a highly skilled and adaptable Executive Assistant to provide comprehensive support to our CEO. The ideal candidate is an exceptional organizer, a resourceful problem solver, and a master of multitasking. You excel in a fast-moving environment, building strong professional relationships, and maintaining high-level communication with internal and external stakeholders.

Primary Responsibilities:

• Proactively manage and optimize the CEO’s calendar, ensuring that all appointments, meetings, and events run smoothly.
• Coordinate complex travel arrangements, ensuring both business and personal itineraries are seamless and well-planned.
• Take charge of preparing, reviewing, and organizing important documents, presentations, and reports. Summarize key takeaways for efficient meetings.
• Support the Executive Leadership Team (XLT) by managing scheduling, ensuring timely communication, and following up on action items.
• Assist with planning, organizing, and executing company-wide events and initiatives.
• Anticipate the CEO’s needs and take the initiative to solve problems before they arise.
• Ensure all meetings are prepared for with clear agendas and appropriate materials, and that meeting outcomes are followed up on in a timely manner.
• Identify areas for improvement in operational efficiency and implement process enhancements as needed.

Qualifications & Skills:

• 5-8 years of experience supporting senior executives, with a proven ability to manage high-level responsibilities.
• Strong ability to manage multiple priorities with exceptional attention to detail and organizational skills.
• Excellent written and verbal communication skills, with the ability to clearly present information and maintain confidentiality.
• A proactive, team-oriented mindset with the ability to collaborate effectively across different levels of the organization.
• High degree of professionalism, sound judgment, and discretion in handling sensitive information.
• Strong proficiency with Microsoft Office Suite and a willingness to learn and adopt new technologies to enhance efficiency.

What We Value:

• Customer-Centric Approach: Always keeping customer needs at the forefront.
• Ownership Mentality: Thinking big and acting decisively with responsibility.
• Collaborative Spirit: Working together toward shared goals with an inclusive attitude.
• Integrity: Upholding the highest standards of ethics and transparency.
• Continuous Improvement: Striving to learn, grow, and improve every day.

Benefits: This role will be eligible for hourly compensation at a rate of $45 – $50 / hour and offers access to health
dental
and vision insurance plans.