Accounts Payable Specialist (6 month contract ; remote in PST)

We are looking for an Accounts Payable Specialist to join our Finance team at our client who is a large, leading, rapidly scaling AI firm. In this role, you will take ownership of AP processes, systems, and reporting for both our US and international vendors. If you are looking for an opportunity to have a significant impact at our innovative AI company, come support the team making AI safe. 

This is a 6-month contract with possibility to extend. Must sit in PST (Washington, Oregon, or California) and my occassionally be asked to go into the office if located in San Franciso or Seattle.

Responsibilities: 

• Oversee the complete vendor invoicing process, ensuring accurate vendor information, accurate accounting treatment and GL coding, sales tax / VAT treatment, and ensuring invoices are matched to the correct purchase orders (POs) in accordance with SLA timelines 
• Monitor AP inbox to ensure invoices are routed to Zip HQ system correctly and timely and that all vendor inquiries are addressed in accordance with SLA timelines 
• Ensure internal controls and procedures are followed and identify any discrepancies or unmitigated risks 
• Ensure operational efficiency and compliance by documenting and continuously improving procedures and workflows, including developing and maintaining internal controls over AP processes. Proactively identify inefficiencies in the process and propose solutions. 
• Review billing statements and follow-up with vendors as needed to ensure timely invoices and payments  
• Participate in special projects, analysis, and ad-hoc tasks 

You may be a good fit if you:  

• Have 7+ years of experience in AP invoice processing in both the US and at least one international market 
• Experience at rapid-growth tech companies and designing AP processes to scale 
• Have the ability to prioritize and multitask in a fast-paced environment 
• Highly organized with a strong attention for detail
• Have experience maintaining confidentiality and handling sensitive information 
• Have experience partnering with cross-functional teams, including legal, IT, tax, accounting and finance 
• Have strong communication skills with a customer-service orientation and ability to interact with all levels of the organization 

Strong candidates may also: 

• Have experience with AP automation software including optical character recognition (OCR), robotic process automation (RPA) and electronic invoicing 
• Have experience with Workday and Zip HQ and proficiency with Google Suite and Microsoft Office 
• Have experience coding Compute and Infrastructure invoices (cloud, data center, networking, hardware), including GL coding, cost center allocation, and accrual treatment for this spend category. 
• Have an accounting background