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Office Administrator


Administrative Assistant – Part Time (15 to 20 hours per week)

Our Company: Since founding the photo marketing revolution in 1998, eshots has evolved into the industry’s leading data capture platform for experiential marketing.  Voted one of Chicago’s Top-100 Digital Companies, eshots has continued double-digit growth through major enterprise agreements and direct technical integrations with the world’s most successful companies like Fiat-Chrysler, Ford, Nationwide Insurance, Mercedes-Benz, Coke, and more

The Opportunity: We’ve spent over 18 years focused on building a transparent and collaborative culture and are looking to combine high caliber talent from outside the organization with a great group of existing leaders. New customer contracts, industry-leading client satisfaction, continuous profitability and increased capital investment in our Data Capture and Business Analytics Platform have set our company up for exponential expansion over the next 3-5 years.  If you’re someone with marketing automation, digital or software services experience and are ready to join an award-winning, innovative company, we have a dynamic and passionate team that would like to meet you.

What we’re looking for:  We are seeking a proactive Administrative Assistant to join our eshots team.

 Job Responsibilities:

  • Manage office vendors and order office supplies and snacks/beverages
  • Keep kitchen stocked and whole office neat and tidy for staff and visitors
  • Coordinate office visitors through building security (online registration)
  • Process expense reports as needed
  • Maintain CEO’s calendar, including travel and appointment coordination
  • Assist with conference room and other office coordination activities
  • Handle office event planning (happy hours, holiday party, etc)
  • Ability to set and keep consistent hours in the office
  • Other, as assigned

Job Requirements:

  • High School Diploma/GED / Bachelor’s degree preferred
  • 1 – 2 years of Administrative support experience
  • Excellent verbal and written communication skills
  • Ideal candidate will be someone who is: 1) a self-starter, 2) thinks ahead, and 3) is detail oriented
  • Ability to prioritize and anticipate needs
  • Ability to maintain confidentiality
  • Proficient in Microsoft Word, PowerPoint, Excel, and Outlook

Our Core Values:

  • Change: Continuous reinvention.
  • Passion: Never give up, never give in.
  • Discipline: You can’t manage what you don’t measure.

Get in touch with us today

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